The Carnegie Museums is a collection of four creative, inspiring, thought-provoking places of exploration: Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. We educate young people and attract lifetime learners of all ages. We are the largest, most far-reaching cultural organization in the Pittsburgh region, known throughout the world for our vast art and scientific collections and our scientific research. And we’re a community leader in educational outreach.
We are currently looking for an Employment and Training Specialist to join our dynamic team. Working directly for the Vice President of Human Resources, you will be responsible for a wide variety of HR activities and inquiries including employment, training and development, employee relations, policy administration, performance management, benefits, HRIS and compensation. This position will provide, in conjunction of the museums’ business partner and HR Specialists, support to their respective business units.
As the Employment and Training Specialist, you will:
•Coordinate the hiring process with all hiring managers including: manage requisitions; criminal background checks; coordinate recruitment efforts including advertising, job postings, networking with organizations/associations/schools/etc.
•Work with departments on placement goals through the hiring process to ensure a diverse candidate pool.
•Administer the application management system by maintaining accurate and up-to-date records of users and applicants.
•Train users on the applicant management system through one-on-one tutorial sessions and group training workshops. Assess supervisors’ needs and capabilities regarding using the system, and develop training materials to meet those needs. Respond to applicant and employee inquiries regarding the applicant management system. Troubleshoot and resolve customer issues; act as a liaison with the HRIS Specialist.
•Administer and manage the new employee orientation process including the new hire orientation program. Coordinate offer and on-boarding communication with employees and supervisors. Create, design and direct preparation duties related to the program. Conduct/present group new employee orientation. Maintain up-to-date knowledge of government regulations for employment authorization to ensure that records are kept per the law.
•Manage the onboarding process for the respective business units including completion of new hire paperwork and clearance process for all new hires. Document and manage process for archiving and follow up for clearances.
•Establish good working relationships with hiring managers to ensure effective and efficient hiring procedures and to ensure positive employee relations between the Human Resources Department and the various departments within Carnegie Museums of Pittsburgh.
•Manage the required clearances process in conjunction with the HR manager and hiring managers. Document and manage process for archiving and follow-up for clearances.
•Work with the HR business partners and compensation manager on all employment offers to ensure equity across CMP.
•Design, plan and organize training programs for various levels of staff. Build annual training program.
•Present training using a variety of instructional techniques and formats such as role playing, simulations, team exercises, group discussions, videos and lectures.
•Organize and develop, or obtain, training procedure manuals and guides and course materials such as handouts and visual materials.
•Address unemployment claims by completing questionnaires and providing documentation, responding to inquiries from UC personnel, attending hearings as needed.
It’s also important to us that you:
•Have a Bachelor’s Degree in Human Resources Management or related field and a minimum of 3 to 5 years Human Resources Training and Development experience.
•Basic knowledge of employee benefits, compensation and performance management.
•Working knowledge of employment laws/regulations.
•Are proficient with Microsoft Office applications including Microsoft Word, Excel, and PowerPoint as well as demonstrated experience working with Human Resources Management Systems, preferably Ceridian.
•Possess excellent oral and written communication skills.
•Demonstrate a professional demeanor as well as highly developed customer relations skills and attitude.
•Have experience in tactfully and effectively handling all levels of internal and external contacts and exposure to confidential information.
•Have impeccable attention to detail; ability to work independently.
•Are highly motivated, willing to take initiative, and wonderfully enthusiastic.
PHYSICAL REQUIREMENTS: Work is primarily sedentary in nature, no special demands are required.
Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to the diversity and excellence of the Carnegie Museums community.
The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:
• Pennsylvania Child Abuse History Clearance
• Pennsylvania State Police Criminal Record Check
• FBI Fingerprint Criminal Background Check
Obtaining the required clearances is completed as part of the new hire process. However, if you would like to apply for the documents on your own or for more information, please visit http://keepkidssafe.pa.gov/clearances/index.htm
All applications must be submitted through the Carnegie Museums of Pittsburgh website
To apply: First time users, click CREATE PROFILE. You must upload, type, or paste your resume and cover letter in the appropriate fields in order to be considered for this position with Carnegie Museums of Pittsburgh. When applying for multiple jobs, please keep in mind that our applicant system is only able to maintain a single resume and cover letter in your Applicant Profile. Therefore, we recommend that your application materials be submitted in a general format that will apply to all positions to which you are expressing an interest. Returning applicants should log in using the previously created account.
Carnegie Museums is an EEO-1 Affirmative Action Employer-M/F/Veteran/Disability.
From rock groups to Campbell’s soup, from T. rex to submarine decks—the four Carnegie Museums are home to hundreds of thousands of objects, including some of the world’s great art and the remains of the Earth’s largest prehistoric creatures. They’re home, too, to thousands of exhibition spaces that make us wonder—about our world, the Universe, the past, and the future. Most importantly, they’re th...e participants and the hosts of daily exploration—onsite, out in the community, and around the world. They are Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum.