SUMMARY We are currently working with a leading heavy civil and geotechnical contractor to identify an Executive Administrative Assistant. This is a permanent full time position offering a competitive salary and full benefits package.
In summary, the Executive Administrative Assistant will provide direct support to a very busy CEO of multiple companies. The incumbent will work closely with the CEO, other senior executives, and C-suite administrative personnel to provide highly confidential support in a very fast paced and demanding environment. The successful candidate will demonstrate a high degree of business acumen, proficiency and expertise with attention to detail, and the ability to manage multiple projects concurrently within budget and target deadlines. The incumbent will be tenacious and flexible, have high energy and a positive attitude, and be resilient and motivated to engage in the company’s diverse functions and activities.
POSITION Core Responsibilities include: • A broad range of administrative duties dependent upon the ever-changing needs of the C-Suite. • Calendar Management • Coordination of corporate and personal travel • Planning of corporate and personal events • Gathering/organizing/managing financial matters, tax documentation, billing invoices and budget expectations for travel arrangements, meeting and event planning and other common expense-related tasks. • Handle and troubleshoot all technology related issues and maintain familiarity with current technology trends and updates. • Act as a gatekeeper to the CEO and all other C-Suite employees. • Records Management including a system to ensure proper lead time and follow up time for projects.
BASE REQUIREMENTS • Bachelor’s degree highly desired. • 3+ years in recent C-Suite level administrative experience. • High degree of computer proficiency across MS Office Suite and high aptitude for troubleshooting mobile devices, computers and tablets, etc. • Project management skills desired along with the ability to self-initiate and manage multiple projects. • Must be able to pass a pre-employment criminal background check and drug screen.