This position provides support for Marketing by performing various administrative and project support-related duties. In addition to performing a variety of tasks, this position works under general supervision of the Vice President of Marketing Communications, while exhibiting initiative and discipline to handle ongoing responsibilities independently as assigned. The hours for this position are Monday through Friday from 10:00am to 2:00pm.
What Will You Do?
Prepare and send Outlook notices for appointments, conference calls and meetings as requested and update Outlook calendars for marketing team
Produce, revise and update documents, including Excel spreadsheets, Word documents, Visio diagrams, and Power Point presentations, as requested
Prepare monthly expense reports, both for cash reimbursement as well as corporate card charges for marketing team.
Secure onsite and offsite meeting rooms, conference facilities, and catering services as requested
Order office supplies as needed and/or requested
Coordinate travel arrangements, including flights, rental cars, and hotels for marketing team
Serve as a communication liaison for managers
Receive and appropriately channel telephone calls for marketing team
Prepare for and participate in departmental conference calls: prepares agendas, meeting documents, meeting minutes, etc.
Prepare and submit faxes, items for mailing and overnight packages as requested
Manage purchase order process, process invoices and reply to vendor payment inquiries
Manage business card process, including ordering cards for new/promoted employees in a timely manner, proofreading and ensuring quality control
Manage marketing promotional item inventory, including tracking inventory levels and monitoring reorder status
Provide trade show and conference support, including securing legal approval of agreements, packing, shipping and unpacking for shows, coordinating with trade show vendor deliveries and pick-ups, managing custom Confluence name badges, ordering prize giveaways, etc.
Coordinate with Sales and manage RSVP process for Confluence events
Who is Confluence?
We are a Software Product Company. We produce cloud products that help investment companies optimize and control the information they need to manage their investment products. We are a company made up of exceptionally talented individuals who know what it means to work as a team. We seek the best engineers regardless of their location. While we are headquartered in Pittsburgh,... Pennsylvania we have many team members working remotely across the United States. Our Agile working environment fosters collaboration across our dispersed teams. This environment allows everyone to bring their A game to create great software products and services that clients highly value. Confluence provides an opportunity to work in a fast-paced, client-focused, growth environment using state of the art software technologies, tools and processes.