Executive Assistant to the President Primary Responsibilities: - Manage calendars, appointments and travel arrangements/itineraries. - Generate correspondence and update PowerPoint slides and other presentation materials as needed. - Manage all reimbursable expenses and prepare monthly Excel expense reports. - On a weekly basis, organize the President’s office, preparing new files as necessary. Maintain President’s client, investment and partnership files. - Manage phone forwarding and out?of?office set?up options. Coordinate and set?up conference calls. - Monitor periodical/subscription renewals and place orders for publications. - Coordinate office lunches.
Board Meetings and Annual Family Meeting: - Assist with the arrangements for the annual family meeting and the board of directors meetings (3), including lodging, travel arrangements, dinners/meals and conference rooms/equipment rentals. - Copy and bind applicable meeting books and distribute same.
Office Management and Supplies: - Monitor office supply stocks, placing orders as needed, and maintain the office copier and binding machines. - Pick?up and distribute US mail 2 times per week. - Relative to the office supplies and the board and family meetings, supervise the kitchen area, maintaining these supplies as well.
Significant Qualities Required: - Excellent organization skills in maintaining the President’s schedule, work and office files. - Proactive and forward looking work habits. Must be a self?starter, take?charge individual. - Strong interpersonal and communication skills for dealing with family office staff and family member requests, issues and problems. - Microsoft Office and Adobe and computer/technical savyness for a connected world.
-5+ years of office administrative and executive assistant experience. Good skills in Word, Excel and PowerPoint
Additional Salary Information: This position is a PART-TIME role expected to be 20 - 25 hours/week
FinancialPeople of Pittsburgh is an extension of an established 45 year old business committed to providing excellent service to our customers and clients. We are a boutique recruiting and staffing firm specialized in servicing professionals and clients in the finance & accounting and business intelligence/IT disciplines.