Essential Duties and Responsibilities include the following. Other duties may be assigned.

Knowledge: Must possess good fundamental understanding in all facets of accounting and operations and be proficient in accounting software (preferably Sage Accounting or QuickBooks) and basic computer programs (Email, Office Apps).  

Responsibilities:

• Acts a backup to the Receptionist as needed
• Assists in composing and editing routine correspondence and other business documents
• Records daily deposit
• Creates/maintains/posts employee lists (IE: parking schedule)
• Handles purchase order receiving
• Enters and maintains licenses in a licensing database
• Creates and mails the customer statements each month
• Assists with supply ordering
• Acts as a backup to Accounting Manager for invoicing
• Enters and tracks purchase/receivables (AP)
• Creates Account Payables (AP) Reports
• Assists with planning and execution of events, both internal and external, when necessary
• Acts as a backup to the Marketing Manager for Office Digital Signage System
• Creates Client Savings Reports on admin’s cover letters to clients
• Assists with miscellaneous report generation for various departments
• Assists in filling for all departments
• Assists with healthcare vendors as needed
• Updates internal programs when required due to customer changes, new and existing
• Creates POs for Cloud products ordered
• Creates and manages checklists for Cloud services
• Manages Cloud change log
• Prescreens monthly invoices for accuracy
• Reviews and confirms all Cloud change logs, POs, and invoices to customers accurately match
• Receives inventory/shipments when needed

General Activities

• Use computers.
• Get information needed to do the job.
• Process information.
• Establish and maintain relationships.
• Organize, plan, and prioritize work.
• Communicate with supervisors, peers, or subordinates.
• Document and record information.
• Make decisions and solve problems.
• Perform administrative tasks.
• Analyze data or information.
• Identify objects, actions, and events.
• Update and use job-related knowledge.

Competencies

• Flexibility
• Communication Proficiency
• Collaboration Skills
• Customer/Client Focus
• Light Technical Capacity

Supervisory Responsibility
This position shares/assists in supervisory responsibility of the Receptionist.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, opening filing cabinets, and bend or stand as necessary.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 7:45 am to 5:00 pm.  

Travel
No travel is expected for this position. 

Required Education and Experience

High school diploma.

Three years of bookkeeping and/or administrative experience.

Benefits

• Excellent Pay
• Healthcare Benefits
• IRA Match
• Jean Days
• Pizza Lunches
• Healthy Snack Program
• Team Building Activities