Innovative Systems, Inc. is a fast growing global software and services company providing compliance, data quality and data-matching solutions to enterprises around the world to improve their data accuracy and to mitigate their money laundering and terrorist financing risks. Innovative is now seeking an Assistant Contract Administrator to prepare, revise and track contracts between Innovative, our clients, and our vendors. This is an important role in the protection of Innovative's contractual posture while balancing critical client relations (domestic and international).
What will I be doing?
As Assistant Contract Administrator, you will play an important role within Innovative’s Contracts Team. You will regularly assist senior Contracts Team members by preparing contracts based on standard templates, revising contracts at the direction of internal counsel, and tracking contracts throughout the sales process. Further, you will complete research, perform various administrative tasks, and assist with internal compliance programs. On a day to day basis, you will interface with other members of the Contracts Team, the sales, account management, and accounting staff, and Innovative’s managers to ensure Innovative’s customers have a positive experience throughout the customer lifecycle. Additionally, you will:
Assist senior Contract Team members in preparation of appropriate contracts and amendments for new and existing clients utilizing standard templates and manage contract creation process in Salesforce CPQ
Track, maintain, and report status of contracts including renewals and those in negotiation
Administer our internal Confluence system, including updating existing client contract pages and ensuring creation of new pages for new clients
Assist with internal compliance programs (GDPR, etc.)
Identify contract provisions and terms that deviate from company policies and standards
Review potential / suggested contract changes with senior Contracts Team and effectively communicate them to sales, account management, finance, and other impacted managers on a timely basis
Recognize unique contract requirements, characteristics, and issues as they arise and proactively keep the Contracts Team and appropriate managers / team informed
Follow contract administration practices and office procedures and formulate appropriate improvements
Prepare reports, conduct research for business stakeholders, and perform due diligence on prospective customers, as requested
Develop expertise in Salesforce CPQ, including creation of sales order forms (OPF), quotes, and contracts
Assist in gathering contract signatures
Assist in regularly and effectively filing contracts in internal systems (paper and electronic filing)
Ensure compliance with applicable laws, regulations, corporate and compliance policies and business procedures
Track and maintain record of client contract requirements (HIPPA, Drug Screens, Criminal Background, etc.) to ensure compliance; keep appropriate management aware of new or unusual requirements
Effectively communicate issues to head of Contracts Team and executive staff
Other responsibilities as required
What qualifications must I have to be considered?
The successful candidate will have a sincere desire and interest in working with contracts and must have exceptional written/verbal communication skills, initiative, resourcefulness, attention to detail, and thoroughness. Prior contract experience is not a pre-requisite.
Other needed qualifications include:
Bachelor’s degree or equivalent experience
Exceptional attention to detail including strong proof-reading, grammar and written communication skills
Ability to efficiently and accurately handle and complete multi-level and multiple tasks in a timely manner.
Demonstrated ability to effectively research and interpret
Demonstrated ability to apply knowledge and to use discretion to make sound decisions
Proven strong initiative, accountability, and leadership
Excellent and effective verbal communication and interpersonal skills
Ability and comfort interacting with all organizational levels
Ability to work independently with minimal guidance and supervision
Ability to adapt to changing priorities
Proven strong skill with Microsoft Office (Word, Outlook, Excel)
It’s a plus if you have:
Prior experience with Salesforce.com and Salesforce CPQ.
Prior experience with Confluence
An interest in or a commitment to a contract administration career
At Innovative you will find a truly empowered and collaborative environment that is at the core of our ongoing growth and success! We look for exceptional individuals who see possibilities, not limits! If you are driven to succeed and have a thirst for challenge – this may be the place for you!
We give you lots of challenge, a competitive salary, plenty of time off, 401K+match, health, dental, vision, and more. At Innovative, you will find a supportive culture that is friendly, fast-paced, and diverse.
Innovative’s data quality solutions cleanse and link data to identify meaningful connections for a centralized-view of customers and do so as a standalone solution or in conjunction with our risk / compliance solutions. FinScan®, one of our most recognized products, is used by our clients in over 60 countries to identify potential money laundering and terrorist financing threats – helping to keep us all a bit safer.
Innovative’s world headquarters is in Pittsburgh, Pennsylvania. Our EMEA headquarters is in London, UK, LATAM headquarters in Mexico City, Mexico and other operations in Germany, the Middle East, Singapore, Brazil, and Canada.
* Innovative is not providing visa sponsorship for this position at this time
Internal Number: 19049
About Innovative Systems, Inc.
Innovative Systems, Inc., named a 2019 TOP Workplace, is one of the fastest growing, global leaders in the development and delivery of high-performance software solutions and services. You will have unparalleled opportunity to grow, learn, and to have your ideas heard in a company - where you can make a difference! For 50 years, Innovative System's leading-edge technology has made a positive impact on Global 2000 organizations. Clients in over 60 countries use our powerful software data quality and anti-terrorism/anti-money laundering solutions to know their customers better. Innovative Systems was named #1 in technology and customer satisfaction by leading analysts. At Innovative, you'll find an exciting, fast-paced, flexible environment where teammates and leadership work collaboratively to find solutions. Come build a career where your ideas matter and opportunities abound!