Position Summary/Objective: The Product Procurement Specialist is responsible for assisting the Purchasing Manager in the coordination of processing, maintenance and reconciling of inventory transactions, following all regulations, company-wide. This position will be responsible for supporting the Purchasing Manager to meet the consumable product and equipment needs on shows/events that are confirmed. This position is responsible to distribute information on stock levels, usage, purchasing requirements and to support demand forecasting. In addition, this position will contribute to the development and implementation of standard operating procedures for all processes associated with the inventory function.
Essential Functions: While not all-inclusive, the following is a list of primary and general duties. In
addition, this position shall also perform other tasks as assigned, shall abide by all provisions of the Employee Manual, and shall participate in company initiatives and projects.
Procuring product for Pyrotecnico FX shows and related events
This includes but is not limited to the following:
Gaining an understanding of the related product
Forming key vendor relationships
Participating with the production team on show related task deadlines and daily/weekly production calls to outline specific show milestones
Following the procurement workflow prescribed by the company, including placing and confirming the order, following-up to deliver at the venue or other required location, monitoring 3rd party logistics companies, confirming receipt of the required product, and ensuring accurate billings including use tax considerations with accounting
Contacting vendor on the product and/or delivery issues and working through an action plan with the production team
Working with warehouse, facility personnel or tour technicians to keep accurate counts of related stock items (confetti, fluids, etc.)
Working with production and developing a more robust sourcing procedure for rental equipment in regards to shows and facilities
Reviewing related freight options as well as invoices for accuracy, timeliness and proper project allocation
Reviewing related and/or show expense entries reporting through our Travel and Expense platform
Other related duties to support the accounting team as time allows
Required Education and Experience
A minimum of a 4-year degree from an accredited college or university with an accounting major (preferred)
1 to 2 years of accounting experience (preferred)
Strong computer skills, including Google Docs
Experience using web-based inventory/accounting systems (preferred but will train)
Ability to work within stringent non-negotiable deadlines
Strong organization skills, with an ability to multitask, with very strong attention to detail.
Past experience in working with regulated inventory or in a regulated environment preferred.
Ability to follow written and verbal instructions of supervisors
Strong interpersonal skills and ability to reach out via phone to form relationships with vendors and internal/external customers
Ability to communicate with a diverse group of individuals with strong/assertive personalities
Ability to work at a faster than average pace on multiple projects
This job operates in an office environment with intermittent meetings in a warehouse setting. This role routinely uses standard office equipment such as office phones/switchboards, laptop computers, smartphones, and other standard office equipment. This role involves ongoing communication with external prospective customers/vendors and contacts, internal employees - via phone, email and any other professional means of communication necessary.
The person in this role must be able to remain in a stationary position 75% of the time and must move about occasionally inside the office to access file cabinets, office machinery and to have routine contact with individuals. The person in this role must frequently climb/descend stairs between the first and the second floor to interact with employees, obtain information, attend meetings-or as needed to complete the essential job duties.
Position Type/Expected Hours of Work
This is a full-time salaried/exempt position. Hours of work can be up to a 10 hour day, but typically, this person in this role will work an 8 am to 5 pm schedule. The person in this role will be willing to be on-call’ evenings and weekends for any questions/concerns/challenges from internal or external customers.
This position requires some travel- up to 25%. Travel may be mixed -- local and outside the local area and overnight. Rarely would travel be international, but being legally able to cross the Canadian border is required.
Company Core Values:
Ensuring SAFETY is our top priority.
We believe our foundation, reputation, and future success depends on safety and compliance never taking a back seat to anything. Period.
We treat each teammate, customer, supplier, and regular with RESPECT.
We believe that we must demonstrate respect through accountability to our fellow employees, customers, equipment, and products.
Individual and team INITIATIVE drives our company.
We believe in putting ideas into action. Going above and beyond to follow through on our commitments drives our company and produces the results we expect.
We produce every project with TIRELESS DEDICATION.
We believe that it is our responsibility to consistently execute with the highest standards at every level to make our customers’ visions an incredible reality.
Great performances are our PASSION.
We believe our passion puts smiles on faces, brings communities together and drives our company’s success.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Pyrotecnico is an EEO Employer
Additional Salary Information: Salaried Exempt
About Pyrotecnico, Inc.
Pyrotecnico is America’s most creative fireworks display and special effects company. After over 120 years of innovation, Pyrotecnico remains the frontrunner in applying the newest and most exciting technology and products available in never before seen ways to enhance all areas of show design and unprecedented choreographed timing.
Over 2,000 times a year, we guide events producers confidently through every step of every show, from concept through clean up, creating Ooh’s and Aah’s with techniques and products from around the globe and a deep-rooted passion for thrilling the crowds that started over a century ago with a man named Constantino Vitale. Five different generations of the Vitale family have grown Constantino's company by training new staff in the old family ways, selecting the best products from global suppliers, and delighting more and more audiences every year.
A positive attitude and attention to detail helps us build client relationships that grow year after year. Those same qualities have earned our crews the respect of officials all over the World. Pyrotecnico’s passion for the business is demonstrated by our cutting edge innovation, the highest quality sta...ndards, and superior customer service. We produce each show with tireless dedication. We treat each employee, customer, supplier, and regulator with respect. Individual and team initiative drive our company and ensuring safety is our top priority. Imaginative people are the core of our success and great performances are our passion!