CAREER CONNECTOR

Job Title: Office Assistant - HYBRID
# Positions: 1
Overview:

Our Client, a leading provider of specialized logistics services, is currently seeking candidates for a contract-to-hire Team Administrator role. This individual will be responsible for providing administrative and clerical support to a team of Logistics Specialists, including data entry, running reports, scanning, filing, and tracking shipments. Our ideal candidate will be organized and detail-oriented, with a helpful disposition and a willingness to assist with special projects and urgent requests, as needed. 

Located just South of Pittsburgh, this company offers a great work environment, including casual dress and a fun, friendly atmosphere. This role will have a hybrid 3/2 work arrangement and a home work station is provided. Work hours are Monday - Friday, 8am - 5pm. Vaccination is encouraged, but not required.

Responsibilities:

• Support all Operations team members.
• Prepare and send documents, uploading to the internal database.
• Make copies, scan and e-mail documents, send faxes, perform filing in a timely manner.
• Sort and distribute printed documents and team inbox items.
• Prepare and maintain reports and records as needed.
• Keep paper and toner in all machines.
• Prepare courier packages as needed.
• When needed, obtain signed delivery documents from agent.
• Close file with the Closed File Checklist.
• Trace shipments on Internet.
• Prepare and organize billing documents in an accurate and timely manner.
• Enter shipments into internal database; Print and distribute required docs, forms, checklists, letters, and labels.
• Serve as back-up for other Administrators when needed.

Qualifications:

• 2+ years of related administrative or clerical experience
• Intermediate knowledge of MS Word, Excel, and Outlook; Familiarity with Adobe Reader
• Strong email communication and internet navigation skills
• 40+ wpm keyboard skills.
• Strong organizational and multitasking skills