The Accounts Payable Specialist position entails managing a wide range of accounting processes and activities associated with accounts payable and is expected to increase over time to include other areas of accounting. Accounts Payable interacts with Operations, Information Technology, Marketing, Human Resources, Maintenance and Accounting departments to ensure that the process all company invoices are not only entered timely, but accurately reflected in the company’s financials. Additionally, this position requires a high-level of execution and use of technology: our ERP system PDI, Excel, PowerPoint, Laserfiche, Zipline, among other applications. The AP Specialist shall master these systems and shall work for continuous improvement of automation. This role also requires detailed understanding of cost and cost analysis, including generating reports on cost experience, managing Expense Management Program, and maintaining organization with filing (preferably paperless).
Do the right thing, right now, every time
Communicate with transparency
Respect and value guests and team members
Treat our vendors as partners
Have a passion for winning
Commit to making a positive impact on the community
Responsibilities & Essential Functions:
Daily receipt, entering, reviewing and posting for non-trade and some trade invoices
Review and post trade and non-trade Vendor EFTs, or equivalent, as needed
Generate recurring invoices as necessary
Generate monthly and bi-monthly rent and loan payments
Process weekly check runs for all the entities (Land, Tire, Markets and Oil)
Maintain order in the filing of processed invoices and checks, working to be as paperless as possible
Reconcile vendor invoices to payments
Partner with both trade and non-trade vendors to ensure invoicing is accurate
Reconcile Trade Vendor Statements to posting on vendor account in PDI
Manage credit applications and new vendor set up for both trade and non-trade
Participate and assist Controller in monthly accounting close process
Manage the annual production and distribution of 1099s
Reconcile Key Bank Credit Card statement for all 15+ card holders
Adhere to the guidelines in the Expense Management process for invoice approvals and lead the effort to ensure team members are adhering to Expense Management requirements
Create reports on costs and present to management to allow for cost management analysis
Attend and participate in all accounting staff meetings
Create and submitAR invoices to outside vendors including ensuring prompt payment
*All other duties as assigned
Education, Experience and Skill Requirements:
3-5 year of experience in Accounts Payable role
Experience with large quantities of non-trade and trade invoices
Strong technical accounting and system experience
Strong organizational skills
Strong attention to detail capability
Ability to process complex financial information
Excellent oral, written, interpersonal communication and presentation skills
Possess excellent analytical skills
Must have high integrity and adaptability; must be a strong team player
Able to interact with vendors and internal team members with strong professional integrity
HDJ + Associates is consistently named one of the top recruiting firms in the Pittsburgh area. We are a professional employment and search solutions company focused on recruiting the best possible talent available in today’s demanding market place.
Our clients often tell us that finding the right candidates to join their company is one of the most difficult tasks on their already overburdened task list.
Likewise, our candidates often tell us that finding the right position in today’s crowded market place is frustrating and overwhelming.
Let HDJ + Associates take the pressure out of the recruiting process for both candidates and employers. We will hit the employment bullseye each time streamlining the recruiting process to success.