CAREER CONNECTOR

The Accounts Payable Specialist position entails managing a wide range of accounting processes and activities associated with accounts payable and is expected to increase over time to include other areas of accounting. Accounts Payable interacts with Operations, Information Technology, Marketing, Human Resources, Maintenance and Accounting departments to ensure that the process all company invoices are not only entered timely, but accurately reflected in the company’s financials. Additionally, this position requires a high-level of execution and use of technology: our ERP system PDI, Excel, PowerPoint, Laserfiche, Zipline, among other applications. The AP Specialist shall master these systems and shall work for continuous improvement of automation. This role also requires detailed understanding of cost and cost analysis, including generating reports on cost experience, managing Expense Management Program, and maintaining organization with filing (preferably paperless).

Guiding Principles:

• Do the right thing, right now, every time
• Embrace change
• Communicate with transparency
• Respect and value guests and team members
• Treat our vendors as partners
• Have a passion for winning
• Commit to making a positive impact on the community

• Daily receipt, entering, reviewing and posting for non-trade and some trade invoices
• Review and post trade and non-trade Vendor EFTs, or equivalent, as needed
• Generate recurring invoices as necessary
• Generate monthly and bi-monthly rent and loan payments
• Process weekly check runs for all the entities (Land, Tire, Markets and Oil)
• Maintain order in the filing of processed invoices and checks, working to be as paperless as possible
• Reconcile vendor invoices to payments
• Partner with both trade and non-trade vendors to ensure invoicing is accurate
• Reconcile Trade Vendor Statements to posting on vendor account in PDI
• Manage credit applications and new vendor set up for both trade and non-trade
• Participate and assist Controller in monthly accounting close process
• Manage the annual production and distribution of 1099s
• Reconcile Key Bank Credit Card statement for all 15+ card holders
• Adhere to the guidelines in the Expense Management process for invoice approvals and lead the effort to ensure team members are adhering to Expense Management requirements
• Create reports on costs and present to management to allow for cost management analysis
• Attend and participate in all accounting staff meetings
• Create and submit AR invoices to outside vendors including ensuring prompt payment

*All other duties as assigned